Employee Feedback Management System: Importance and How to Start

Ciara Byrne

Photo byCampaign Creators on Unsplash

This article contains affiliate links that are marked with an '*'.

Employees are the organization's heartbeat. They can make or ruin the working environment. Therefore, the greatest way to monitor employee progress and prompt improvement is through ongoing employee feedback. The team and the entire organization will perform better as a result of this input.

Definition of Employee Feedback System

Employee feedback is information that employees exchange with one another about performance, skills, and teamwork. To curb poor habits and encourage optimal practice and foster a happy work environment, managers and peers should offer both positive and negative feedback.

Systems for collecting feedback from employees, processing that data, and using the findings to inform improvements are known as employee feedback systems. The consumer experience, brand equity, and business performance all benefit from improvements to the employee experience.

The Importance of Employee Feedback

When offered constructively, employee feedback has a direct impact on human resources as well as critical performance measures like 

  • Employee retention;
  • Employee morale;
  • Corporate culture;
  • Skill development. 

The following are some benefits of employee feedback:

Improves employee retention

Did you know that giving employees feedback can have a direct impact on the staff retention rate at your business? When you provide them with constructive criticism and favorable feedback, your staff will be grateful. They are more inclined to devote their time and skills to helping you expand your company, even if other employers offer them jobs. Not to mention that doing your best to improve employee retention will, in turn, boost your leadership skills.

Boosts employee morale

Employees with strong morale and a positive attitude at work have a favorable effect on the morale of the entire team. People who are unhappy with their surroundings, often , exhibit lower levels of confidence.

By giving positive complementary, you can affect your employees' morale. People are more likely to feel emotionally at ease and less under pressure if they are aware that they are performing admirably at work.

Builds a positive company culture & skill development

Increased cooperation, productivity*, and performance are all benefits of a strong company culture. Consequently, there is little doubt that your staff members are happier in their positions.

A lot of honesty and trust are required to create a pleasant work environment. You can foster a productive workplace environment by implementing a sound employee feedback procedure.

Aside from that, employees can develop new skills or boost their already existing ones. With the correct feedback, workers can concentrate on important skills, their development, and nursing.

Makes it easier for employees to learn and reach their goals

Workplace feedback makes it easier to link employees' individual objectives with the company's overarching objectives. Instant feedback helps you determine the areas that someone has to improve in to work more closely with the company's goals if you examine how they are doing at work concerning the company's values and goals. 

As a result, everyone at the company will be developing their talents and goals in a way that supports the organization's overall success ambitions. This development will increase both individual performance and the company's performance as a whole. Moreover, managers should encourage their employees to use goal-tracking tools* to help them align their goals with the company's goals.

Learn How to Create an Employee Feedback System

The employee life cycle and the overall experience should be taken into account when designing your employee feedback system.

Decide when is the right time for employee feedback

You should collect feedback all through the employee lifecycle to create an authentic feedback culture and improve both written and verbal communication.

Consider the various turning points and stages that each employee will experience while working for your organization. Make a list of instances where employee input will provide you with critical information about the operation of your business.

Connect employee feedback with the right channels

When you collect feedback frequently, it's crucial to employ various techniques and tactics to record it. Maintaining employee engagement by varying the methods you use to receive employee feedback will also help you get the most pertinent information to the circumstance.

Use employee feedback surveys

Prepare the questions for every employee feedback survey* once you've figured out what kinds of input you'll need. Pick a few standardized questions to include when creating employee feedback forms so you can track improvements over time. 

For instance, you could always use a scale of 1 to 10 in your employee pulse survey to score employee satisfaction, providing a long-term understanding of the general level of pleasure in your workplace.

You can assess competencies or organizational requirements using standard questions from 360-degree feedback. A rating system might not be able to capture qualitative comments, but open-ended questions do.

Automate employee feedback system

Why not automate the complete employee feedback system once your feedback techniques match key phases of the employee life cycle?

Automating feedback implies distributing the necessary surveys at the proper times to the suitable recipients. Instead of attempting to get feedback as you go, put it up in advance so you can see the overall picture of the feedback culture you're creating.

Be precise

Employee feedback should always focus on problem solving and be unambiguous and direct. Avoid general remarks, such as "You need to improve your work/start working harder" or "I wasn't very impressed with those reports." 

If you don’t want to be more specific, your employee may become confused about what part of their job they need to improve, and will not be able to meet your expectations. Always ensure you give your staff clear instructions and advice on how to effectively put your feedback into practice.

Don't criticize publicly 

Don't criticize your employees publicly. Some people believe that even praising their good job in a private setting is preferable. Always remember that, for whatever reason, some people dislike being the focus of attention. 

You should also consider providing written feedback to staff members. This method gives you plenty of time to pause and consider your response and your tone. Keep in mind that feedback can be unpleasant for both the giver and the receiver.

Employee Feedback Tools


People are the most crucial component of every firm, and 15Five is a continual employee improvement management platform that prioritizes this component. Employee input is provided in 15 minutes under the 15Five concept, and employer feedback is provided in 5 minutes. 

You will find out what issues your employees are facing and use 15Five to inform better decisions that will boost output and growth. You can discuss employee feedback with other company members, such as senior management, who want to see and take action.


With the help of the effective online employee experience data collection tool SoGoEX, you can quickly collect and examine employee data to enhance workplace culture. It offers complete employee experience management and collects high-quality data at each stop along the employee journey. 

You can find the gaps using SoGoEX, give regular feedback, raise engagement levels, and boost output. You can select a template from the collection of materials if you are unsure of what to ask your staff.


TinyPulse is an online engagement solution that provides you with in-the-moment employee feedback. A weekly survey with open-ended, yes-or-no, and NPS question types can be planned for teams of 10 to 100,000 people. 

You may track down the issue's origin, accept constructive criticism at any time, and maintain the anonymity of chats with TinyPulse. Additionally, managers can give congratulations and gift cards and identify top performers using data and analytics.

Wrapping Up

Employee satisfaction is significantly influenced by employee feedback. It raises employee satisfaction and lowers employee attrition. Workplace environment, motivation, engagement, and productivity are just a few variables influencing employee experience. Employee experience quickly improves when workers feel motivated, secure, and joyful.

Comments / 0

Published by

Travel, beauty, health and wellness tips in one place. Weekly updated on the best practices to have in your life.

Los Angeles County, CA

More from Ciara Byrne

Comments / 0